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Resigning from USPS: A Professional Guide
As a valued employee of the United States Postal Service (USPS), transitioning out of your role requires a formal process. While LiteBlue USPS.gov offers a vast array of functionalities for employees, submitting a resignation isn’t currently included. This guide outlines the professional approach to resigning from USPS, ensuring a smooth departure.
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Formal Written Resignation:
The recommended course of action for resigning from USPS is to submit a formal written resignation letter. This document serves as official notification to your supervisor and the USPS administration regarding your intent to leave your position.
Here’s how to craft a professional resignation letter:
- Heading: Include your name, Employee Identification Number (EIN), and the current date at the top of the letter.
- Recipient: Clearly address the letter to your direct supervisor by name and title, if known.
- Resignation Statement: In the first paragraph, concisely state your intention to resign from your position at USPS.
- Last Day of Employment: Specify your desired last day of work in the second paragraph. Providing adequate notice allows for a smoother transition within your team.
- Appreciation (Optional): Consider including a brief sentence expressing your appreciation for the opportunity to work at USPS. This is a professional courtesy.
- Closing and Signature: Conclude the letter with a closing salutation (e.g., Sincerely) followed by your printed name and signature.
Delivering Your Resignation Letter:
- Hand-Delivery: For optimal professionalism, hand-deliver your resignation letter to your supervisor during their office hours. This allows for a brief conversation regarding the transition.
- Confirmation: Request a copy of the letter with your supervisor’s signature acknowledging receipt for your records.
- Alternative Delivery: If hand-delivery isn’t feasible, send the letter via certified mail with a return receipt requested. This provides documented proof of delivery.
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Post-Resignation Considerations:
- In-Person Discussion: Consider scheduling a meeting with your supervisor to discuss your resignation in person. This allows for open communication and a chance to answer any questions they might have.
- Exit Procedures: During this discussion, inquire about any necessary steps regarding returning company property (e.g., uniforms, badge) and the process for receiving your final paycheck.
- Union Considerations: If you’re a member of a postal union, consult with your union representative to understand any specific procedures or requirements related to resigning from USPS that might be outlined in your collective bargaining agreement.
- Benefits and Records: USPS Human Resources (HR) department can provide guidance on the continuation of benefits and access to your employment records after your resignation.
By following these professional steps and submitting a formal written resignation, you ensure a smooth and documented transition when departing from your role at USPS.